Brief: Best Practices and Example

Brief: Best Practices and Example

The brief serves as the text to introduce your event to your suppliers.
It will appear in the email invitation they receive, as well as when they accept the invitation and access your event for the first time.

Below, you’ll find key elements to consider including in your brief, based on best practices.
An example is also provided to guide you in creating your first brief.

Elements that may be relevant to list

  1. Introduction to the company
  2. Tender objectives
  3. Main requirements
  4. Tender instructions
  5. Project schedule
  6. Technical and general questions: please share your question via the message tab.
  7. Market Dojo related questions: please contact the Market Dojo support team via the help box or via email.

Example

Dear valued Supplier, 

We invite your company to respond to an invitation to tender for the purchase of X

Company presentation and activities
[COMPANY] specializes in [INDUSTRY/SERVICE/PRODUCT FOCUS] and has been operating for [NUMBER] years, with a global presence of [NUMBER] sites/locations. As part of our commitment to [PURPOSE/OBJECTIVE/STRATEGIC GOAL], we have an ongoing requirement for [NEEDS/RESOURCES/SERVICES].

Tender Introduction 
[COMPANY] is currently evaluating its offer of X for purpose/objectives X for the following elements:
  1. Element 1- from [date]
  2. Element 2- from [date]
  3. Any other relevant elements

The process:
We ask you to post your offers on this tool. This will allow us to evaluate your proposal more efficiently and transparently.
In order to identify the most suitable suppliers, you will be asked a number of initial questions to assess your capabilities, followed by an online consultation.
  1. Step 1: You will be asked to complete our “X” questionnaire. In particular, you will be asked to sign X.
  2. Step 2: You will take part in an online pricing consultation. Be sure to log in and complete your offers by the end of the deadline.
  3. [add any other relevant steps]
If you've never used Market Dojo before, we recommend that you create your account as soon as possible so that you can complete the required before the deadline.

Communications
  1. If you have any questions about the tenders: please contact the person in charge using the Messaging tab in the top right-hand corner.
  2. For questions about using Market Dojo*: 
    1. Submit a Ticket: Through your account (grey box at the bottom of the page) or via email: support@marketdojo.com
    2. Live Chat: Available in your account (grey box at the bottom, click Contact Us) or on our website.
*You can submit your message in your preferred language. 

Guides
Further information on using Market Dojo is available at: https://www.marketdojo.com/tutorials/
Here are some resources to help you submit your proposal:
  1. How to: Register for a Market Dojo account
  2. How to participate as a supplier in a Market Dojo tender?
Key dates
  1. Submit your answer to the Pre-qualification questionnaire (if any added): [date] 
  2. Submit your answers to the questionnaire X : [date]
  3. Submission of proposals and qualified offers: [date]



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