This glossary provides quick definitions of key terms used in the Market Dojo eSourcing system.
Knowledge Base: A library of support articles and videos. Access it by logging into your account and clicking the question mark icon (top-right corner) or via this link : https://support.marketdojo.com/portal/en/kb
Event: Any tender activity or e-auction.
Host: Users who manage or "host" an event.
Superhost: A user with advanced permissions.
Participant: A supplier or potential supplier invited to join an event.
Sandpit: A testing environment for trialling features without impacting live events. Events created in the sandpit can be saved as templates or cloned as live events.
Quick Quotes: Simplified sourcing requests for obtaining supplier quotes quickly. Great option for very simple requests. No advanced knowledge of procurement internal processes required to use Quick Quote.
Create a New Event: Start a fresh new tender or e-auction from scratch.
Use Template: Build an event using a saved template.
Via Automation: Automatically generate an event based on set criteria via the automation feature.
Clone Event: Duplicate an existing event.
Settings / Event Settings: Configure event parameters.
Brief: An overview or description of the event. The brief text is included in the supplier's email invitation.
Questionnaire: A set of questions sent to participants.
RFQ (Request for Quote): A request for pricing details from suppliers.
Online eAuction: A live auction for competitive bidding.
Pre-Qualification: a mandatory questionnaire to be answered by the suppliers before they can access the rest of the event information.
Scoring: Assigning scores to participant responses.
Weighting: Set the importance of questionnaires and pricing to calculate a supplier’s final score.
Question Types: Various formats for questionnaire questions.
Lots: A table for capturing participant pricing details.
Simple Lots: Request one price per line item.
Advanced Lots: This lot structure offers a more detailed configuration. It allows you to add multiple price or text components, formulas and to request multiple prices and other essential information from your participant for each line item.
Unit of Measure (UoM): Specifies how participants should submit their offers (e.g., "per tonne," "per packet," "Each"). This is a free-text field, allowing you to define any UoM required.
Quantity of UoM's: The number of UoMs you’re requesting offers for.
Current Price per UoM: (optional, hidden from participants): Used to track savings. Host enters any reference value (e.g., budget, current paid price, or target) for each line item. This can also be added after the event closes.
Current Value: Automatically calculated as Current Price per UoM × Quantity of UoMs.
Qualification Price per UoM: (optional, hidden from participants): Host sets a maximum acceptable price for each line item. If a participant submits an offer higher than this price, they will receive an error message prompting them to adjust their bid.
Qual Value: Automatically calculated as Qualification Price per UoM × Quantity of UoMs.
Advanced Lots: This lot structure offers a more detailed configuration. It allows you to add multiple price or text components, formulas and to request multiple prices and other essential information from your participant for each line item.
Component type: The type of data you are expecting to be entered in the Column, for example Price, Textual, Numeric, Date or creation of a Picklist.
Event Total: Allows you to create formulae that combine any price or numeric cells from across multiple lots.
Line item total: The cell which is most important within a particular line. This can be a cell that sits in a total column/row that has a formula in or any other cell within a specific line that has a price. For example this could be a total cell that adds up cells within a line to give a summed total, Or it could be a specific cell with a price that is deemed most important for that line item.
Lot column components: Both columns and rows are required in an advanced lot. Lot column components are the columns within the advanced lot table where you can define what type of response you are expecting within the cells of that column.
Lot total: The most important price value within the entire lot. This can be a cell that sits in a total column/row that has a formula in or any other cell with a price. Lot totals are ultimately the value in which cell participants' responses are ranked by. For example, this could be a cell within a total column and total row that adds up cells within the advanced lot table to give a summed total, Or it could be a specific cell with a price that is deemed the most important factor within the whole lot.
Partial Bidding: Allows participants to enter prices for some but not all the line items within a lot. Without partial bidding turned on line item pricing is mandatory.
Picklist: A list of predefined answers - you can build picklists when adding in a Picklist component type.
Price components: A component type that captures a price - this can be host or participant entered.
UoM Set: Allows you to define how your items are sold, purchased, and used when the UoM is different from the primary measure. For example your standard measure of length is 1 meter, a UoM set could contain 100cm or 1000mm (Both equate to your standard length UoM of 1 meter)
Note: Internal notes for reference attached to your event.
Message: Communicate directly with participants during an event. You can send messages to one or multiple participants at once, and include attachments such as documents or links for added context.
Collaborators: The Collaborators tab is where, within your event you can invite other Hosts to collaborate with you on the event. You can give those collaborators 'View' or 'Edit' permissions to your event.Users working together on an event.
Save to Library: Create a reusable questionnaire or price lot template.
Save as Template: Create a reusable event template.
Participant Database: A centralised list of all participants.
Participant Groups: Grouping participants for easier management.
Host Groups: Grouping users for streamlined permissions.
Host Permissions: Manage user roles and permissions.
Display Settings: Customise the user interface.
Custom Fields: Add specific fields to tailor the platform to your needs. Please contact Market Dojo for Support.
Integrations: Connect Market Dojo to other tools or systems.
Sourcing Settings: Manage default settings for sourcing events.
Libraries: list of your saved templates. Manage each list by renaming or deleting your templates
Event Library: List of your saved Event templates.
Questionnaire Library: List of your saved Questionnaires templates.
Lot Library: List of your saved Price lot templates.
Document Library: Store frequently used documents to streamline event creation and save time.